Information Security in Outsourcing Management
Posted in /etc/IT_security/news, /opt/risk_management, /root/IT Management on June 30th, 2008 by Rick ZhongRecently I visited a number of outsourcing partners in India, Philippines and Malaysia. They are providing various back office operations, sales and marketing services for the bank. It is not a secret that most fortune 500 IT firms have operations in India, however I didn’t expect that in places such as Manila, Philippines, there is a significant presence of the world’s major financial institutions’ outsourced activities. It is true that most of the outsourcing activities were initially cost-driven although it is debatable whether the cost-saving is still significant with the rising operation cost in these emerging economies.(see this) However despite the diminishing cost-saving, there is still a steady growth of outsourcing activities in this region. For example, Infosys - voted the best outsource partner, is still projecting a 20% growth in year 2008. Most of these off-shore services providers have successfully transform the local workforce to be skillful, productive, disciplined and most importantly passionate to their work. I have seen credit card sales teams cheering together whenever they make a successful sale. Their energy level is incredible even in the middle of zombie hours. That’s the attributes which companies are seeking for a successful outsourced business partners.
While benefits of outsourced operation are tremendous, the risk is also significant. Information security risk is very often the first in the list. In most cases, an outsourced operations means handing part of your business to your outsourcing partners and providing an interface for the business partner to have direct interaction with your core business operation. In some cases, while you are lowering your operating cost, you are also lowering the threshold of launching attacks over the confidential information through your outsourcing partners. There are already quite a few cases of ID/accounts theft (see this ), privacy information violation. Sometimes the cause of the incident may just due to cultural differences. In India, personal matters such as marriage status, age, pay package are just common topics during chatting sessions. Measures to mitigate these risks should be implemented as part of the supplier management programs.
1. Clearly define the information wall/boundary between outsourced operation and in-house business operation so that a need-to-know style practices can be established for the outsourced partners.
2. Education, education and education - convey the information security control practice to your outsourcing partners especially if there is a significant gap between the current practices between the two entities. One thing I noticed that outsourcing service providers in this region do have the initiative and willingness to learn from their business partners.
3. Risk Assessment and Contractual obligation - risk assessment/audit should be included as part of SLA or general terms in outsouring contract. It’s critical for both parties practicing due diligence to ensure information security policy, procedures and guidelines are followed and practiced accordingly.
The recent release of Internet Banking And Technology Risk Management Framework version 3.0 by Monetary Authority of Singapore (MAS) includes a specific chapter on outsourcing management. (MAS is the central bank of Singapore and also the regulator of the financial industry in Singapore)
